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Important Information

Selected important dates

  • Workshops: Monday July 9, 2018
  • Main conference: July 10-13, 2018

Registration and Accommodation

We ask all participants to fill the Registration Form and pay their fee by one of the two methods indicated below. All payments have to be realized before the conference to guarantee all conference services; on site payment is not possible. Confirmation (invoice) of your payment will be sent by e-mail within three days after receiving the payment to our account. For invoices please check also your spam folder for messages from info@conforg.cz. Please have your EATCS membership number ready, if you are already a member.

Registration fees

  • Early Payment (until May 31):
    • Regular: 13 500 CZK (approx. 529 - 540 EUR)
    • Student: 9 500 CZK (approx. 372 - 380 EUR)
  • Late Payment (after May 31):
    • Regular: 16 000 CZK (approx. 627 - 640 EUR)
    • Student: 12 000 CZK (approx. 470 - 480 EUR)
  • Workshop fees:
    • With the main conference: 1 300 CZK (approx. 50 - 52 EUR)
    • Workshop only (until May 31): 1 500 CZK (approx. 58 - 60 EUR)
    • Workshop only (after May 31): 2 000 CZK (approx. 76 - 78 EUR)
All payments need to be received by June 30. Even though we give the approximate ranges in EUR all fees will be charged in CZK. All fees include all technical sessions, lunches and coffee breaks on the respective days. The fee for the main conference includes also a welcome party on Tuesday and a conference dinner on Thursday.

Student and Young Women Researcher Support

Thanks to support from AVAST and RSJ companies, we are able to offer several travel grants covering a waiver of the registration fee and in exceptional cases possibly also a limited travel support. The grants will be given in two categories:

  • young women researchers, including students and researchers within 6 years after PhD (excluding any maternity leave), supported by AVAST;
  • students (PhD or lower), supported by RSJ.

Applications for travel grants must be sent to icalp2018 --at-- iuuk.mff.cuni.cz by Saturday April 28, 2018. Applications must be in PDF format and include:

  • a short statement and explanation of your interest in attending the conference, including your travel funding situation and an approximate breakdown of the trip costs if you apply for a grant exceeding the registration fee;
  • a current CV that includes your contact information, the (expected) date of the award of your PhD, the institution awarding your PhD, and your advisor's name;
  • a short letter of support for your application written by your advisor, postdoc supervisor, workgroup leader or department chair on the official letterhead of your institution.

One application for both categories is sufficient, if applicable. Only a limited number of grants will be given, with preference to the conference speakers and applicants without proper travel funding.

If you apply for a travel grant, please register only after notification of the application result which will be announced by mail on May 15.

Payment methods

Payment by a credit card (recommended)

Participant is to be registered first (step 1) and agree with Terms and Conditions. Choose the type of your registration fee (step 2), "Pay by a credit card", click the button "Buy Now" and you will be redirected to the 3D secured GP Webpay.

Payment by a bank transfer

Participant is to be registered first (step 1) and agree with Terms and Conditions. Choose the type of your registration fee (step 2), mark "By Bank Transfer", click the button "Buy Now", the message with bank details appears on the screen as well as in your e-mail. Please check also your spam folder.

In case of bank transfer, please make sure it is made net of all bank charges and commissions, i.e. no shared fees or recipient fees apply. In case the sum is incomplete the difference will be charged at the conference venue. Please note that to identify the transfer correctly you have to include following identification items and fill in the issued variable symbol or the name of participant(s) in the comment.

Account Name: CONFORG, s.r.o., 7. kvetna 959, 149 00 Praha 4, Czech Republic
Account Nr.: 19-3318450267/0100
Bank address: Komercni banka, a.s., Spalena 51, Praha 1
IBAN: CZ5201000000193318450267
SWIFT/BIC: KOMBCZ PP XXX

Cancellation policy

75 % of the registration fee will be refunded for all written cancellations postmarked no later than June 15, 2018. After that date no refund of registration fee will be provided.

Accommodation

Note: there recently was a bug that prevented room reservations made through the hotel website. It is now working again though. If you call the hotel to make a reservation, please mention ICALP to get the reduced conference fee.

The conference hotel Pyramida offers rooms at a favorable price for ICALP participants. They cost 80 Euros per night for a single room, and 85 Euros per night for a double room, and include breakfast. The lower price is guaranteed for reservations made no later than June 10th through the hotel booking website. Reservations can be canceled or adjusted for free till July 1, 2018. After this date the full price of the reserved accommodation is charged, and the same goes in the case of no show. The rooms are paid only at arrival at the hotel. A credit card number needs to be provided for reservation, but the card will not be charged. You may change the dates and number of persons on the top banner of the website, and then select a room below.